Sales Support Admin

LOCATION: Corporate Office

REPORTS TO: Director of Sales

POSITION TYPE: Full Time, Hourly Employee

POSTING DATES: 05/04/2014- 05/24/2014

POSITION SUMMARY: Provides support to Sales Manager and Sales staff.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Adheres to and advances the “Safety Always” culture of Bell’s Brewery.
  • Checks 35+ expense reports, verify receipts and ensure IRS/accounting rules are being followed.
  • General administrative support to Sales team.
  • Coordinates Sales Dept events (golf outing, festival attendance, etc).
  • Creates reports for sales staff on recurring basis and custom reports as requested.
  • Maintains 5+ Sales Team Outlook calendars.
  • Trains new Sales team members on expenses, VIP, and policies.
  • Coordinates intradepartmental communications and updates.
  • Makes travel arrangements for Sales team members.
  • Maintains Sales related files (hard copies & electronic).
  • Creates distributor agreements and updates as needed.
  • Assists in producing & updating standardized Sales presentations.
  • Manages keg returns of unsalables.
  • Sales team meeting preparations, note taking, and follow ups.
  • Anticipates and communicates sales needs to Marketing department (Product shots and sell sheets).
  • Tracks & coordinates various items due from field sales staff and distribution network (expenses, mileage reports, surveys, depletion reports, etc.).
  • Prepares monthly budget reports for sales representative and distributor partners.
  • Maintains integrity of sales data base; coordinates daily transfer between Bell’s server and Vermont Information Processing (Enroll new distributors, setup new items, and track any discrepancies to the source).
  • Creates and updates distributor territory maps.
  • Updates distributor resources guide and upload to portal.
  • Creates new users for Distributor Portal and update permissions as needed.
  • Assists in documenting processes as they relate to standard operating procedures (SOP’s)

Additional duties may be assigned as necessary.


MANAGERIAL/LEADERSHIP RESPONSIBILITIES
:

  • None


QUALIFICATION REQUIREMENTS
: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


MATERIALS/MACHINES/EQUIPMENT USED
:

  • Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
  • Cisco Phone System
  • General Office Equipment (i.e.: copy, fax, scanner and postage machines)


IMPORTANT SKILLS AND ABILITIES
:

  • Ability to work independently with little supervision
  • Knowledge of basic accounting practices
  • Demonstrated command of MS Word, Excel, PowerPoint, and Outlook
  • Ability to interact with a diverse groups at all levels
  • Excellent oral, analytical, and written presentation & communication skills
  • Strong organizational & planning skills
  • Ability to maintain high standards of confidentiality
  • Ability to analyze and translate insights data preferred
  • Ability to convey a positive and professional image to internal and external customers


THE IDEAL CANDIDATE WILL POSSESS:

  • A minimum of five (5) years of Administrative or related experience
  • Prior experience in the Beverage industry or like industry, a plus
  • Advanced Excel knowledge
  • Prior experience with Abode Illustrator
  • Prior experience managing multiple expense reports
  • Craft beer knowledge


PHYSICAL REQUIREMENTS
: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • While performing the duties of this job, the employee is occasionally required to sit for long periods of time, stand, walk, use a computer and other office equipment.
  • Occasionally lifting up to 25 pounds
  • Vision abilities required by this job include close vision, distance vision and the ability to adjust focus.


WORK ENVIRONMENT
: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Work is primarily performed in an office environment with occasional trips to operational areas required.


Bell’s is an Equal Opportunity Employer.

IF INTERESTED PLEASE APPLY HERE.

Please enter your birth date:
Year
(e.g. 1977)
Month
(e.g. 3 for March)
Day
(e.g. 21)

Note: By Law You Must be 21 Years of Age or Older to View Our Website.
We Ask Your Birthday Only for Age Verification.
We Do Not Store or Share this Information for Any Reason.
Please Refer to Our Privacy Policy for More Information.